How do I add expenses to my accounting?

As a sole trader (toiminimi) invoicing through us, you have access to a receipt scanner that makes documenting your company's expenses quick and easy. You can upload electronic receipts through the receipt scanner and take a photo of a physical paper receipt. Always add only one receipt at a time - a single image cannot contain more than one receipt.

How our receipt scanner works

1. In the app, open the Menu and select Receipts
2. Click the + button in the bottom right corner
3. Choose whether you want to scan the receipt or take a photo
4. Upload a file from your device or snap a photo, then save
5. If it isn't clear from the receipt how it relates to your business activity, explain it in more detail
6. Save

After saving, the receipt goes to us for internal review. All receipts are always reviewed so that valid receipts are approved before the VAT and tax returns are filed. So there's no need to keep an eye on a receipt awaiting review.

What kind of receipt is valid for accounting?

For a receipt to be accepted into the accounting, it must include the following information

• The seller's name, address, and Y-tunnus (Business ID)
• The purchase date
• What was purchased
• The purchase price (amount including and excluding tax)
• The VAT rate

Why was my receipt rejected?

Screenshot from online banking

If you've uploaded a screenshot from your online bank via the receipt scanner, the receipt will be automatically rejected. Online banking payment details don't cover all the information mentioned above. The image doesn't show all of the seller's details, the product, or the VAT rate. Always upload the original receipt or invoice.

Incomplete information

If a receipt is missing any of the information mentioned above, it cannot be accepted into the accounting. The most common reason is a missing product/service. A receipt may show the seller's details, the purchase date, and the amount, but if it isn't clear which service or product was purchased, it cannot reasonably be recorded as a business expense. Receipts like this usually come from a card payment terminal. Always upload the receipt that shows all of the information mentioned above.

Duplicate receipt

A typical reason for rejection is a duplicate. The same receipt has already been accepted into your accounting once before. Duplicates are automatically rejected. It's therefore important to upload receipts as soon as possible after the purchase, or for example at set intervals, so you don't create unnecessary work for yourself by uploading the same receipts through the scanner again.