Adding expenses

You can easily add expense reimbursements directly in the Truster app while creating an invoice or editing an existing invoice draft.

1. Start from the invoice

Open the Truster app and go to the invoice you want to add expenses to. Create a new invoice or open an existing invoice draft from Invoices.

Select Add line and then Add or edit expenses.

2. Choose the place of work

When adding expenses, set the place of work to Special.

If you regularly work in the same place, such as at home or at an office, that counts as your actual workplace. In that case, travel between home and the workplace is usually not reimbursed.

3. Add receipted expenses

Select the date you want to add the expense for, and press Edit. Then select Expense reimbursement.

Add a receipt

• take a photo of the receipt or upload a file
• enter the expense amount
• add the VAT details shown on the receipt

Domestic purchases: enter the total amount and the VAT shown on the receipt.
Purchases abroad: enter the amount in euros with 0% VAT.

Add a description

Always write what the expense relates to, for example: the gig's name, job number, or trip identifier. The more precise the description, the faster the processing.

4. Add per diems

If your work trip entitles you to a per diem, select Per diem and fill in:

• the trip's start and end time
• the travel route
• the destination
• the purpose of the trip

Just “work trip” isn't enough as a description — explain in more detail what the work was about. You can also choose whether the per diem is billed to the client.

5. Add mileage allowances

Select Mileage allowance and fill in:

• the starting address
• the destination
• the travel time
• the purpose of the trip
• the mode of transport

If the trip included several stops, add them to the route. If you returned to your starting point, select Include return trip. If travelling by car, also add the registration number.

6. Review and confirm

Once all expenses have been added, check the details and make sure the receipts are included. Press Confirm.

Important reminder

Added expenses must always relate to the work performed and be properly justified. Expenses are reviewed as part of payroll processing.